Florida Gulf Coast University

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Academic and Event Technology Services
Florida Gulf Coast University
10501 FGCU Blvd. S.
Fort Myers, FL 33965 

Ben Hill Griffin, room 117
Phone: 239-590-7100
Fax: 239-590-7119


Special Event Equipment Request

Please complete all fields in the form below

Select the date and time of your event

Our services are available from 7:30 AM - 11:00 PM Monday through Friday and 8:00am to 5:00pm Saturday

Approximate number of event participants:

Special Event Policy Agreement

I acknowledge that I have read and agree to the Special Event Policy.

Item Requested
Unit Price

Special Services Required:

Estimate Agreement

I acknowledge that the price listed is ONLY an estimate and subject to change after labor and other miscellaneous costs are included.


Rental Agreement

(1) Reasonable care will be exercised by the person using the reserved equipment when transporting and using the equipment to protect it against loss or damage.

(2) Lost, stolen or damaged equipment will be reported immediately to AETS.

(3) University property can only be used off campus if it is required by Contract or Grant or if its use will further benefit the goals of the University.

(4) The equipment will be returned on demand, upon completion of the related work task or prior to employment separation, whichever comes first. If the equipment is not returned, the employee will be assessed the replacement cost of the equipment (pursuant to Section 112.175 F.S. and FGCU's Employee Debt Collection Regulation FGCU-PR5-003).

Enter the correct answer to submit the form:

A copy of your request will be sent to you on submission of this form.

Then, a confirmation of your equipment reservation will be returned to you via email within 24 hours.